Processing for business documents
Invoices, purchase orders, timesheets. AI reads them, the system approves, and the data goes straight to your ERP.
What is SmartDocto?
SmartDocto is a cloud platform for automatic processing of business documents using artificial intelligence. It extracts data from invoices, contracts, timesheets, and other documents, automates approval workflows, and integrates with your ERP or accounting system.
How much time do your people spend retyping data?
An invoice arrives by email. Someone opens it, reads the supplier, amount, due date, manually retypes it into the system. Then forwards it to a colleague for approval. They forget. Someone reminds them. The data finally makes it to the ERP three days later, with a typo in the tax ID. This happens constantly in companies.
Who is SmartDocto for
Wherever documents are retyped manually into a system, SmartDocto saves time and eliminates errors.
Accounting firms
Hundreds of invoices per month from dozens of clients, each with a different format. AI reads them all.
IT and outsourcing
Timesheets and invoices from contractors. Approval workflows, hour verification, export to accounting.
Construction
Subcontractor invoices, handover protocols, work completion reports.
E-commerce
Supplier invoices, delivery notes, return protocols. High volume, need for speed.
Manufacturing and logistics
Supplier invoices, purchase orders, delivery notes. Connected to ERP and accounting systems.
Retyping documents manually? SmartDocto works for any document type.
From document to data in 4 steps
A document arrives by email, via API, or someone uploads it. AI extracts the data and you see the result immediately.
Upload document
Drag & drop, email, API or external link. PDF, scan, photo, Excel. The system automatically detects duplicates.
AI data extraction
AI reads the document and extracts data according to your template. Invoice number, date, amount, line items. The system checks data quality and shows its confidence level.
Approval
Rules determine who approves based on document content, amount, or supplier. Escalation on inactivity, delegation during absence, automatic reminders.
Export to system
Data goes automatically to your ERP, accounting, SharePoint, OneDrive or via SFTP. Connected to your systems with a full log of every export.
Collaboration with external partners
Your partners don't need to be in your system to collaborate on documents with you.
Upload link
A supplier uploads an invoice via a link. No account, no password. The document goes straight to processing.
Viewer link
An auditor or client opens a document in their browser. They see exactly what they need, nothing more.
External approval
A client approves a proposal with one click. No account needed, no installation. Everything in the audit log.
Approval based on content, not chance
The system decides who should approve a document based on what's in it.
Approval rules
Amount over 100,000? Goes to the director. New supplier? Goes through compliance. Set up rules yourself, no coding needed.
Escalation and delegation
When an approver doesn't respond, the system escalates automatically. During absence, it delegates to a substitute.
Reference validation
Data verification against registries, your ERP, or custom tables. Validation rules automatically block bad data.
AI that improves with every document
You define what to extract from each document type. The system tracks how accurately AI performs and helps you fine-tune extraction over time.
Tailored templates
Set up what data you need from a document. Invoice number, date, amount, line items. Each document type has its own structure.
Change history
Every template update is versioned. Compare two versions to see exactly what changed. Roll back to a previous state anytime.
Accuracy tracking
See which fields AI handles well and where it makes mistakes. Trends show whether accuracy is improving. A small template tweak can eliminate an entire category of errors.
Before you start, read this
Two guides on invoice automation and the approval workflow. Concrete procedures, real scenarios, and what SmartDocto cannot do.
Invoice Processing Automation: A Complete Guide
What manual processing costs you, how modern AI extraction works, how it differs from OCR, and how to calculate ROI on your own numbers.
Read guideApproval Workflow in Accounting: How to Set It Up
Four required components of every workflow, typical failures of manual approval, and what SmartDocto in this area actually can and cannot do.
Read guideReports that drive decisions
How many invoices arrived this month? What is the average contractor rate? Who is waiting for approval? Answers are in charts, not spreadsheets.
Reporting
Configurable reporting dashboard with widgets, presets and sharing. Configure what to track and the system generates reports without manual work.
Configurable dashboard
Build your own widget layout. Bar, line, pie charts, data tables. Multiple views for different teams.
Document data insights
Aggregations over extracted fields. Invoice totals by supplier, contractor rates, hours worked. Filtered by time period.
Full control over every document
Every version, every approval, every change. From document arrival to data export.
Complete audit trail
Who approved what, when, and why. Timeline of every document from upload to export. Who edited which field and for what reason.
Duplicate detection
The system recognizes the same document based on content and key fields. A duplicate invoice won't pass.
System connectivity
Receive documents via web upload, API, or email. Export data to your ERP or accounting. Everything is logged.
Frequently Asked Questions
How does SmartDocto handle an invoice from intake to export?
Who is SmartDocto for?
Which documents can SmartDocto read?
How quickly can you onboard us?
How does SmartDocto protect data?
How much does SmartDocto cost and what is included?
Tomorrow can work differently
Tell us what documents you deal with. We'll configure AI extraction for your document types, you upload your first invoice and see the extracted data. Full functionality including approvals and export.
Try for free