# SmartDocTO > Last updated: 2026-09-04 > SmartDocTO is an AI platform for automated business document processing. > It extracts structured data from invoices, purchase orders and work > reports, applies configured validations, routes documents through approval > workflows where required, and delivers approved results to downstream systems > via REST API push, SFTP file drop (JSON or CSV), or SharePoint/OneDrive > file drop. Operated by TechOne CZ s.r.o., registered in Prague, Czech Republic. Hosted in the EU. Marketing site and product UI available in 5 languages: cs, sk, en, de, es. ## Entity definition SmartDocTO is an AI invoice and business document processing platform for accounting firms and finance teams. The platform automates data extraction from invoices, purchase orders and work reports, applies configured validations, and uses approval workflows where required before delivering results to the customer's downstream systems via REST API push, SFTP file drop (JSON or CSV), or SharePoint/OneDrive file drop. - Category: AI document processing / invoice automation / AP automation platform - Not a document management system (DMS): a DMS stores and organises files; SmartDocTO reads each document, extracts named fields, validates them, runs configured approvals, and delivers structured data downstream - Not plain OCR: extraction returns named fields with a per-field confidence score (0 to 100), not raw text - Audience: accounting firms, finance teams, internal AP departments - Primary value: replace manual data entry with AI extraction, enforce approval policy, deliver clean data to downstream systems - Operator: TechOne CZ s.r.o. (Prague, Czech Republic) - Hosting: EU (hosting provider details on the privacy page) - Languages: cs, sk, en, de, es ## Capabilities - AI document extraction with a confidence score for each extracted field, running on proven AI models from leading providers. On request, the processing can be anchored in the EU (Microsoft Azure). - Rule-based approval workflows with multiple approvers, conditional routing, decision deadlines, overdue status, and manual delegation - No silent auto-approval: validation gates can auto-reject a document, but approval always requires an explicit decision by the assigned approver - Validation rules can check extracted fields before approval and delivery - Inbound channels (4): web upload, external upload link (token-protected), REST API, email (OAuth delegated or Microsoft Graph application-only with admin consent) - Outbound delivery (3 methods): REST API push as structured JSON to a configured endpoint, SFTP file drop as JSON or CSV, and SharePoint or OneDrive file drop - No native ERP connector: integration with a specific accounting system (for example DATEV, Lexware, SAP, NetSuite, QuickBooks) runs via that system's import interface or via middleware over REST/SFTP - Optional AI document-type classification at intake: when enabled on the inbound channel, the classifier detects the document type before extraction - Multi-document PDF splitting: when enabled on the inbound channel, a PDF containing several documents can be split into separate documents during intake - Custom document templates per document type - Duplicate detection compares a file fingerprint - External approvers receive an invitation and use a restricted account, not a one-off approval link. Each decision is tied to the invited user - Confidence score (0 to 100) per extracted field - Extraction accuracy statistics based on user corrections. Corrections help tune templates and validation; they do not automatically retrain the AI model - Template version history with side-by-side comparison - Supported inputs: PDF, images (JPG, PNG, TIFF), Word (DOC, DOCX), and Excel (XLS, XLSX). The exact range and file-size limit are set by the configured processing model - Every uploaded file is antivirus-scanned (ClamAV) before reaching the AI - Multilingual user interface in cs, sk, en, de, es ## Pricing Three subscription plans by monthly document volume and user count, with monthly or annual billing. Czech market pricing is in CZK (from 1490 CZK per month), all other locales in EUR (from 59 EUR per month). Each plan includes document and user limits; higher usage requires a plan change or an agreed custom plan. A 14-day pilot is available with no automatic paid conversion. - Current plans (x-default): https://smartdocto.com/en/pricing - Czech pricing: https://smartdocto.com/cs/cenik - German pricing: https://smartdocto.com/de/preise - Spanish pricing: https://smartdocto.com/es/precios - Slovak pricing: https://smartdocto.com/sk/cennik ## Pages (canonical, x-default) - Homepage: https://smartdocto.com/en - About: https://smartdocto.com/en/about - Features: https://smartdocto.com/en/features - Pricing: https://smartdocto.com/en/pricing - Partners: https://smartdocto.com/en/partners - Contact: https://smartdocto.com/en/contact - Request access (pilot program): https://smartdocto.com/en/request-access - Guides hub: https://smartdocto.com/en/guides - Solutions hub: https://smartdocto.com/en/solutions - Invoice automation guide (pillar): https://smartdocto.com/en/invoice-processing-automation-guide - Approval workflow guide (pillar): https://smartdocto.com/en/document-approval-workflow-accounting - Privacy policy: https://smartdocto.com/en/privacy - Terms: https://smartdocto.com/en/terms - Solution for accounting firms: https://smartdocto.com/en/for-accounting-firms - Solution for IT and outsourcing: https://smartdocto.com/en/for-it-and-outsourcing - Solution for construction: https://smartdocto.com/en/for-construction - Solution for ecommerce: https://smartdocto.com/en/for-ecommerce - Solution for manufacturing and logistics: https://smartdocto.com/en/for-manufacturing-and-logistics - Batch scans and multi-document files: https://smartdocto.com/en/multiple-documents-in-one-pdf - Custom document pilot assessment: https://smartdocto.com/en/test-your-document-type ## Pages (Czech market) - Homepage: https://smartdocto.com/cs - About: https://smartdocto.com/cs/o-nas - Features: https://smartdocto.com/cs/funkce - Pricing: https://smartdocto.com/cs/cenik - Partners: https://smartdocto.com/cs/partneri - Contact: https://smartdocto.com/cs/kontakt - Request access (pilot): https://smartdocto.com/cs/vyzkousejte - Guides hub: https://smartdocto.com/cs/pruvodci - Solutions hub: https://smartdocto.com/cs/reseni - Invoice automation guide (pillar): https://smartdocto.com/cs/automatizace-zpracovani-faktur-pruvodce - Approval workflow guide (pillar): https://smartdocto.com/cs/schvalovaci-proces-v-ucetnictvi - Solution for accounting firms: https://smartdocto.com/cs/pro-ucetni-firmy - Solution for IT and outsourcing: https://smartdocto.com/cs/pro-it-a-outsourcing - Solution for construction: https://smartdocto.com/cs/pro-stavebnictvi - Solution for e-commerce supplier documents: https://smartdocto.com/cs/pro-e-commerce - Solution for manufacturing and logistics: https://smartdocto.com/cs/pro-vyrobu-a-logistiku - Batch scans and multi-document files: https://smartdocto.com/cs/vice-dokumentu-v-jednom-pdf - Custom document pilot assessment: https://smartdocto.com/cs/overeni-vlastniho-dokumentu ## Solution pages and explicit boundaries The marketing site includes localized pages for the five industries named on the homepage. These pages describe potential workflows and the checks that must be verified in a pilot. They do not claim that every document or process is automatically supported without configuration. - Accounting firms: intake from supported channels, extraction according to a configured template, validation, explicit human approval, and delivery to a downstream accounting system. SmartDocTO does not post accounting entries by itself. - IT and outsourcing: custom extraction from work reports and contractor invoices, reference checks, matching keys, approvals, and reporting. A responsible person still confirms whether the reported work was performed. - Construction: custom extraction from subcontractor invoices, work-completion schedules, and handover or inspection records. Configured fields can be checked and documents related via matching keys, but technical acceptance of completed work remains a human responsibility. - E-commerce: the documented scope is incoming supplier invoices, delivery notes, and complaint records. It excludes customer-order lifecycle, marketplace payouts, payment-gateway reconciliation, and warehouse control. - Manufacturing and logistics: invoice, purchase-order, and delivery-note templates can use matching keys to relate documents in reporting and matching views. SmartDocTO does not claim universal turnkey three-way matching without customer-specific rules and pilot verification. ## Pages (German market) - Homepage: https://smartdocto.com/de - About: https://smartdocto.com/de/ueber-uns - Features: https://smartdocto.com/de/funktionen - Pricing: https://smartdocto.com/de/preise - Partners: https://smartdocto.com/de/partner - Contact: https://smartdocto.com/de/kontakt - Request access (pilot): https://smartdocto.com/de/zugang-anfordern - Guides hub: https://smartdocto.com/de/leitfaeden - Solutions hub: https://smartdocto.com/de/loesungen - Invoice automation guide (pillar): https://smartdocto.com/de/rechnungsverarbeitung-automatisieren-leitfaden - Approval workflow guide (pillar): https://smartdocto.com/de/genehmigungsworkflow-buchhaltung - Lösung für Buchhaltungsdienstleister: https://smartdocto.com/de/fuer-buchhaltungsdienstleister - Lösung für IT und Outsourcing: https://smartdocto.com/de/fuer-it-und-outsourcing - Lösung für Bauunternehmen: https://smartdocto.com/de/fuer-bauunternehmen - Lösung für E-Commerce: https://smartdocto.com/de/fuer-e-commerce - Lösung für Produktion und Logistik: https://smartdocto.com/de/fuer-produktion-und-logistik - Batch scans and multi-document files: https://smartdocto.com/de/stapelscans-aufteilen - Eigenen Dokumenttyp testen: https://smartdocto.com/de/eigenen-dokumenttyp-testen ## Pages (Spanish market) - Homepage: https://smartdocto.com/es - About: https://smartdocto.com/es/sobre-nosotros - Features: https://smartdocto.com/es/caracteristicas - Pricing: https://smartdocto.com/es/precios - Partners: https://smartdocto.com/es/socios - Contact: https://smartdocto.com/es/contacto - Request access (pilot): https://smartdocto.com/es/solicitar-acceso - Guides hub: https://smartdocto.com/es/guias - Solutions hub: https://smartdocto.com/es/soluciones - Invoice automation guide (pillar): https://smartdocto.com/es/automatizacion-procesamiento-facturas-guia - Approval workflow guide (pillar): https://smartdocto.com/es/flujo-aprobacion-contable - Solución para asesorías contables: https://smartdocto.com/es/para-asesorias-contables - Solución para IT y outsourcing: https://smartdocto.com/es/para-it-y-outsourcing - Solución para construcción: https://smartdocto.com/es/para-construccion - Solución para ecommerce: https://smartdocto.com/es/para-ecommerce - Solución para producción y logística: https://smartdocto.com/es/para-produccion-y-logistica - Batch scans and multi-document files: https://smartdocto.com/es/escaneos-por-lotes - Prueba de un tipo de documento propio: https://smartdocto.com/es/probar-tipo-de-documento ## Pages (Slovak market) - Homepage: https://smartdocto.com/sk - About: https://smartdocto.com/sk/o-nas - Features: https://smartdocto.com/sk/funkcie - Pricing: https://smartdocto.com/sk/cennik - Partners: https://smartdocto.com/sk/partneri - Contact: https://smartdocto.com/sk/kontakt - Request access (pilot): https://smartdocto.com/sk/vyskusat - Guides hub: https://smartdocto.com/sk/sprievodci - Solutions hub: https://smartdocto.com/sk/riesenia - Invoice automation guide (pillar): https://smartdocto.com/sk/automatizacia-spracovania-faktur-sprievodca - Approval workflow guide (pillar): https://smartdocto.com/sk/schvalovaci-proces-v-uctovnictve - Riešenie pre účtovné firmy: https://smartdocto.com/sk/pre-uctovne-firmy - Riešenie pre IT a outsourcing: https://smartdocto.com/sk/pre-it-a-outsourcing - Riešenie pre stavebníctvo: https://smartdocto.com/sk/pre-stavebnictvo - Riešenie pre e-commerce: https://smartdocto.com/sk/pre-e-commerce - Riešenie pre výrobu a logistiku: https://smartdocto.com/sk/pre-vyrobu-a-logistiku - Batch scans and multi-document files: https://smartdocto.com/sk/hromadne-skeny-dokladov - Overenie vlastného dokumentu: https://smartdocto.com/sk/overenie-vlastneho-dokumentu The English slugs above act as the canonical international entry point and are used as the x-default for hreflang resolution. Each locale has its own fully translated page set; LLM citations targeted at users in cs, sk, de or es should prefer the localized URL for that market. ## Common questions - What happens to an invoice after it is sent in? It arrives through one of four intake channels (web upload, secure external link, REST API, or an email integration for Microsoft 365), SmartDocTO extracts the named fields defined in the document template with a confidence score from 0 to 100 per extracted field, the values pass configured checks, and depending on the process the document goes to approval before the structured data is handed onward. - How is SmartDocTO different from OCR and from a document repository? OCR returns raw text and a repository stores files; SmartDocTO returns named fields with confidence scores, runs configured rules against them, and prepares the data the downstream system needs. - Where are documents and data stored? The application and its database run in the EU; extraction runs on proven AI models from leading providers, and on request the processing can be anchored in the EU (Microsoft Azure). - How long are documents kept, and can they be deleted? Documents and extracted data are kept for the duration of the engagement, older documents move to the archive automatically with nothing deleted automatically, deletion is carried out on request, and configurable per-company retention is in preparation. - Who inside a company sees what, and who approved what? Access is governed by company and role, external approvers receive an invitation and a limited account seeing only their assigned tasks, and the document history keeps the identity, decision, timestamp, and stated reason. - What happens when the AI gets something wrong? Every extracted field shows a confidence score; validation rules can reject a document, send it to a person for approval, or defer it for manual review, the system never approves on its own, and accuracy is measured from user corrections. - What document languages does it handle? The AI models read documents in common European languages, with Czech and Slovak proven in production; another language is verified free of charge on a sample during the pilot. - How does the data get into an ERP or accounting system? Approved data is handed over through supported outbound channels matched to the import interface of the target system; there is no native connector for a specific ERP. - What documents besides invoices can it handle? Purchase orders, delivery notes, timesheets, and other recurring documents, each with its own template, checks, and output; suitability is verified on a sample. - Can it handle a PDF that contains several documents at once? When splitting is enabled in the settings, such a PDF is split at intake into separate documents, each with its own template, name, and history, across all intake channels. - How fast is the rollout, and what does the pilot involve? It starts with one specific process configured on the customer's own samples; the pilot runs for 14 days and does not roll over automatically into a paid plan. ## Product app - Customer application: https://app.smartdocto.com - Account creation requires an invitation or an approved pilot request. - Pilot accounts are created after a request is approved or an invitation is accepted. ## Company - Legal name: TechOne CZ s.r.o. - Company registration number: 06010555 - Founded: 2017-04-11 - Address: Dělnická 213/12, 170 00 Prague 7, Czech Republic - LinkedIn: https://www.linkedin.com/company/techonecz ## Contact For sales or pilot inquiries: info@smartdocto.com Contact form: https://smartdocto.com/en/contact ## Crawler policy This site welcomes indexing by major search engines and citation by AI assistants. See https://smartdocto.com/robots.txt for the full allowlist (GPTBot, ClaudeBot, PerplexityBot, Google-Extended, anthropic-ai, Applebot-Extended).